ERP for Construction & EPC
Site-wise projects, procurement and subcontractor control.
A construction or EPC company is really several small businesses running at once — one per site — each with its own budget, vendors, material and people. The danger is not a single big mistake; it is many small leaks nobody sees until the project closes. Viamione keeps every project’s purchases, material movement, expenses, staff and billing together, so you can see site-wise profit while there is still time to change course.
Multiple sites, material leakage, delayed approvals and cost overruns that surface far too late.
Projects carry their own budgets, purchase approvals and expenses; materials are issued from site warehouses and every rupee rolls up per project.
Sound familiar?
These are the things business owners in this industry tell us. Here is what changes.
“We find out a site has gone over budget when the project is almost over.”
Each project carries a budget. Purchases, expenses and payroll are booked against it as they happen, so you compare planned and actual cost every week — not at closing.
“Material leaves the store and nobody can say where it went.”
Material is received into a central store and issued or transferred to site warehouses. Every movement records who moved what, from where to where, so the balance on each site is always known.
“Approvals take days, so people buy first and ask later.”
Purchase orders follow approval limits you set, and vendor bills move through four approval stages before they can be paid. Spending without sign-off simply cannot reach payment.
“Contractor and subcontractor payments are a tangle.”
Every contractor is a vendor with their own ledger of orders, bills and payments. You can see exactly what has been billed, approved, paid and still owed — per contractor and per project.
Your business, before and after
Known only when the project closes, usually from a spreadsheet someone updates monthly.
Budget versus actual per project at any time, built from real purchases, expenses and payroll.
Counted when a supervisor visits, then argued about.
Site warehouses with receipts, issues and transfers — the balance on each site is a number you can trust.
Phone calls and chat messages that leave no record.
Staged approvals with named approvers and an audit trail of every decision.
Paper attendance, payroll calculated late and disputed.
Mobile check-ins, leave and payroll with PF, ESI, PT and TDS, assigned by site.
How work flows in Construction & EPC
- 1
Estimate and set the budget
The sales engineer prepares a proposal from your item and rate master. When it is accepted, a project is created with milestones and a budget, so cost control starts on day one and not after the first invoice.
- 2
Procure with approvals
The purchaser raises purchase orders to approved vendors at agreed rates. Anything above a limit waits for the right approver, so the owner sees commitments before money leaves.
- 3
Receive and issue to site
Material arrives at the central store and is received against the order. It is then issued or transferred to the site warehouse, where the site engineer can see what is available.
- 4
Track the real cost
Vendor bills, site expenses, fuel and payroll are all booked to the project. A single screen shows budget, spend so far and what is still committed.
- 5
Bill the milestone
When a milestone is reached, accounts raise the GST invoice, record the customer’s payment and follow up on what is overdue. Retention and part-payments are tracked against the same project.
Who uses it in your company
Director / owner
Sees which projects make money and which are bleeding, how much cash is tied up in material and receivables, and which approvals are waiting on them.
Project manager
Plans milestones, watches budget against actual, assigns tasks and keeps the customer updated through shared task visibility.
Purchase and store team
Raises orders, receives goods, issues material to sites and acts on reorder alerts before work stops for lack of material.
Accounts
Approves and pays vendor bills, reconciles contractor ledgers, raises milestone invoices and prepares GST data.
What you get
Project-wise budgets vs actuals
Multi-level purchase approvals
Site warehouses and material transfers
Contractor and subcontractor vendor ledgers
Staff attendance and payroll by site
What you will check every day
Project budget vs actual
For every project: planned cost, actual cost to date and the remaining commitment, so overruns show early.
Material balance by site
What is lying in each site warehouse right now, with receipts, issues and transfers behind each number.
Vendor and contractor dues
Pending bills by vendor and by age, split into approved, awaiting approval and paid.
Milestone billing status
Which milestones are billed, which are ready to bill and which invoices are overdue.
The modules Construction & EPC teams use most
Construction & EPC: common questions
Can each site have its own warehouse and stock?
Yes. Inventory is multi-warehouse, so a central store and any number of site stores can each hold stock, with transfers between them recorded.
Can I control who is allowed to approve purchases?
Yes. Purchase orders follow approval limits, and purchase invoices pass through a four-stage approval workflow before payment.
Can site payroll be handled here too?
Yes. The HR module covers attendance, leave and payroll with statutory deductions, and employees can be assigned across branches and shops.
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