Purchase Orders & Invoices
Controlled spending, from PO to approved bill.
Raise purchase orders, convert to purchase invoices and push every bill through a four-stage approval workflow before it touches your books. Three-way match against GRN keeps you honest.
“We pay bills without checking whether the goods really arrived or the rate was agreed.”
Imagine this
You raise a purchase order; goods arrive and are received; the vendor’s bill is matched against both. A bill passes four approval stages before it can be paid, and tax credit is captured for your return.
Walk me through itPurchase Orders & Invoices, step by step
- 1
Raise the purchase order
Create the order with items, rates and terms; approval limits route larger orders to the right person.
- 2
Receive the goods
The store records the goods receipt against the order, full or partial.
- 3
Enter and approve the bill
The vendor’s bill goes through four approval stages before it is allowed to reach payment.
- 4
Match and pay
Order, receipt and bill are matched; once clear, payment is made and input tax credit is captured.
Everything inside Purchase Orders & Invoices
Purchase orders with approval limits
Four-stage purchase-invoice approval workflow
PO → GRN → bill three-way matching
Input-tax credit capture from supplier GSTIN
Debit notes for returns & rate differences
Questions it answers for you
The questions you would ask on a busy day — answered from live data, not last month’s spreadsheet.
Who in your team uses it
Purchaser
Raises orders quickly with approved vendors and sees order status without calling the store.
Approver
Reviews bills with the matched order and receipt in front of them, so approval is informed.
Accounts
Pays only approved, matched bills and keeps vendor ledgers clean.
Purchase Orders & Invoices works with the rest of your business
Data flows between modules through the platform’s event bus — nothing is typed twice.
Where Purchase Orders & Invoices makes the biggest difference
Purchase Orders & Invoices: common questions
Is there an approval workflow?
Yes. Purchase invoices use a four-stage approval workflow.
Can I record returns?
Yes, through debit notes.
See Viamione with your own workflows
Book a tailored walkthrough. We map your processes to modules and recommend a plan.